Constitution

Powers and Duties of the Office Bearers

President

The President shall be responsible for the proper conduct of the affairs of the Society. He/she shall preside over all meetings of the Executive Council and General Body. He/she shall direct the affairs of the Society in the best interests of the Society and shall perform such other duties as are necessary and incidental to this office.

Vice President (Academic)

The Vice President (Academic) will represent the interest and role of academic community in the society.

Vice President (Research Laboratory)

The Vice-President (Research Laboratory) will represent the interest and role of research laboratories in society.

Vice President

The Vice President will represent the interest and role of private companies in the society. When nominated by the president, any of the above three Vice Presidents shall act for the President in his/her absence exercise all his/her powers, and perform all such duties as are normally carried out by the President. The Vice Presidents shall chair technical and other meetings or perform such other duties as may be assigned by the President or Executive Council from time to time.

Secretary

The Secretary along with the Joint Secretary will be responsible for carrying on the administration of the Society. He/she will keep minutes of the Council Meetings and General Body Meetings and issue notices of such meetings as directed in the Bye-Laws. He/she will supervise and control the society's staff, attend to correspondence, and comply with the formalities of the Societies Registration Act and other Governmental rules and regulations guiding the operation of the Society. In such duties, he/she will be assisted by the Joint Secretary and office manager(s) who may be nominated by the Executive Council.

Joint Secretary

The Joint Secretary along with the Secretary will be responsible for carrying on the administration of the Society. The Joint Secretary shall act for the Secretary in his/her absence, exercise all his/her powers, and perform all such duties as are normally carried out by the Secretary. The Joint Secretary shall perform any 9 other administrative duties as may be assigned by the President or Executive Council from time to time.

Treasurer

The Treasurer shall be the custodian of the funds of the Society and shall be responsible for the maintenance of proper books and accounts of finances received and expended. He/she would also make careful investment of the surplus money not immediately required under the instruction of the Executive Council.

Activities of Office Bearers

Finances

The Secretary and Treasurer shall keep proper books of accounts and submit them once a year to the auditors appointed at the Annual General Meeting. The Treasurer of the society would arrange to collect the subscription and other dues from its members.

The amounts collected would be deposited in a Bank to be decided by the Executive Council and operated on by two or more members of the Executive Council as may be decided at the first meeting of the Executive Council.

The Treasurer would also, under the instructions of the Executive Council, make a careful investment of surplus funds not immediately required, so that the interest accrued thereon can be usefully utilized for the objectives of the society.

Indemnity

Every Office Bearer and member of the Executive Council shall be indemnified against all losses and expenses incurred in the discharge of his/her/their duties except as may happen through his/her own willful neglect or dishonesty.

The Council shall have the power to frame guidelines from time to time for the proper execution of the Bye-Laws. As to the interpretation of these by-laws, the decision of the Council shall be final.

Except where specifically provided in these by-laws, the decision of the Council shall be final in all matters.

Removal of members of the council

In the event of there being any complaints against any member of the Executive Council, the Executive Council shall first form a sub-committee of three members of the Executive Council to examine thoroughly the charges levied.

The sub-committee will not include the member who made the complaint as well as the member against whom the complaint has been made.

If there is any substance in the charges, a report shall be prepared which would be considered by the Executive Council at a special meeting of the Council to be convened for this purpose, a notice of 10 days having been given for this meeting. The Quorum at this special council meeting would be 1/3rd and an opportunity would be given to the concerned council member to present his/her side of the case. If after the hearing, the charges are found to have substance, 10 then such council member shall be removed from his/her post but not from the membership of the Society.

Consideration of expulsion as a member of the Society would be as per Rule 29 of Section –III

Expulsion of members

The Executive Council shall have the power to suspend or remove from the list of members, a member of any class for willful contravention of the by-laws or for any reason which the Council considers contrary to the Interest of the Society. Such decision for suspension or expulsion except as provided in Rule 28 of Section III has to be taken at a Special meeting of the Executive Council to be convened for this purpose giving notice of 10 days. A quorum of this/her Special meeting will be 1/3rd. The decision shall be by a 2/3rd majority of the Executive Council members present.

At such a meeting, the Council shall give the member concerned an opportunity to attend personally and represent his/her case. The decision of the Council will be binding on the member subject only to arbitration as provided in these rules.

Executive Council

The business of the Society shall be managed and conducted by an Executive Council which shall consist of the President, Vice President, Vice President (Academic), Vice President (Research lab), Secretary, Joint Secretary, Treasurer, other elected, ex-officio, co-opted, and nominated members as provided in these by-laws.

Elected Members

Ex-officio members

All Past Presidents who hold membership in ISAM will be Ex-Officio members of the Executive Council.

Meetings of the Executive Council

Quorum, Procedure, and Voting at EC Meetings

Resolution by Circulation

A resolution in writing signed by a majority of members shall be as valid and effectual as if it has been passed at a meeting of the Council duly called and constituted, notwithstanding that such resolution may be signed at different places or times. Such resolutions would be subject to ratification at the next regular meeting of the Council.

Election of Office Bearers 

Commencement of Office 

Past Presidents (ex-officio members) shall assume office at the Annual General Meeting. The office bearers shall assume office at the Annual General Meeting.

Appointment of Staff 

The Executive Council shall have the power to appoint staff at its discretion for a period to be determined by the Council. The Executive Council shall have the power to appoint such full-time or part-time staff as may be considered necessary. Such terms and conditions may decided from time to time by the Council.

Casual Vacancy

The Council shall have the power to appoint a member to fill up a casual vacancy that may occur in the Council or among the office bearers of the Society but any person so appointed shall hold office only until the next Annual General Meeting but shall be eligible for re-election.

Meetings

Subscription, Admission, and Fees

View the full By-laws